Corporate gifting decisions are easier to review when the buyer records the purpose, product requirements and supplier evidence. This checklist helps teams prepare and compare sourcing requests; it does not announce a certification scheme or an independently assessed supplier index.
Define the requirement
Record the intended recipients, quantity, budget, delivery date and branding requirements. Check your organisation’s gift and approval policies before choosing products or recipients.
Ask suppliers to substantiate claims
For claims about recycled content, origin or production practices, request evidence that applies to the quoted product. Identify the issuing body, date and scope of any certification. Distinguish a supplier statement from independent verification.
Compare complete quotations
Use a shared schedule for unit price, minimum quantity, artwork, samples, packaging, delivery and applicable charges. Ask whether samples and the final production run will use the same materials and specification.
Record acceptance and changes
Approve the sample and artwork in writing, agree inspection and remedy terms, and keep a record of any substitutions. Confirm the supplier identity and payment beneficiary before sending funds.
Prepare a sourcing request on IbaadU
Describe the product, quantity, branding, destination and evidence needed in your procurement request. Compare the available supplier responses and confirm commercial terms separately. Review the platform’s verification and payment guidance before proceeding.
Frequently Asked Questions
Does IbaadU certify every gifting product as ethical?
A listing or approval status does not establish an independent ethical-product certification. Ask for evidence supporting the specific claims that matter to your purchase.
How can buyers compare gift quotations fairly?
Use the same product specification, quantity, branding, packaging and delivery requirements for each supplier, and ask them to list exclusions.
What records should the buyer retain?
Keep the specification, supplier evidence, approved sample and artwork, quotation, agreed changes and payment and delivery records.